Privacy Policy

Effective Date: April 17, 2025

Digital Reference is committed to protecting your privacy and maintaining transparency in how we collect, use, and share information. This Privacy Policy explains how your data is handled when you use our services, visit our site, or interact with us.

By using Digital Reference, you consent to the practices described in this policy.

1. Information We Collect

We collect the following types of information:

a. Information You Provide Directly

Account and Profile Information: When you create a profile, record a reference, or contribute portfolio content, we collect your name, contact info, employment history, and any media or content you upload.
Reference Contributions: If you provide a reference for someone, we collect your professional insights and video/audio content.
Communications: If you reach out to us, we collect your email address and any information you include in your message.

b. Automatically Collected Data

Usage Data: We collect data on how you interact with the platform (e.g., pages visited, time spent, clicks).
Device and Technical Info: This includes browser type, IP address, device ID, and access times.
Cookies and Tracking Tech: We use cookies to personalize content, improve services, and understand user behavior. You can manage cookie preferences via your browser settings.

2. How We Use Your Information

We use the information we collect to:

Operate and improve the Digital Reference platform.
Help you build a professional profile and share verifiable career achievements.
Facilitate authentic professional references and portfolio creation.
Respond to inquiries and support requests.
Analyze platform usage to enhance user experience.
Send service-related communications (e.g., updates, account changes).

We do not sell your personal information. We believe in building trust by protecting your data.

3. How We Share Your Information

We only share your personal data in limited circumstances:

With Your Consent: For example, when you choose to share your Digital Reference profile or embed your reference content externally.
With Service Providers: We work with trusted partners (e.g., cloud storage, analytics tools) who help operate our services. They’re bound by confidentiality and data processing agreements.
For Legal Reasons: We may disclose data if required by law, regulation, legal process, or to protect our rights or users.

4. Data Retention

We retain your data as long as your account is active or as needed to provide our services. You can request deletion of your profile and associated data at any time by contacting us at hello@digitalreference.co.

5. Your Rights and Choices

Depending on where you live, you may have the right to:

Access and receive a copy of your personal data.
Correct or update your information.
Request deletion of your data.
Object to or restrict certain processing activities.
Withdraw consent at any time, where applicable.

You can manage your account settings directly or reach out to us for help exercising these rights.

6. Data Security

We take data security seriously. We use industry-standard encryption, secure servers, and internal access controls to protect your information. However, no system can be 100% secure, so we urge you to protect your account credentials.

7. Children’s Privacy

Digital Reference is not intended for individuals under the age of 18. We do not knowingly collect personal data from children.

8. International Users

If you are accessing Digital Reference from outside the United States, please note that your data will be processed and stored in the U.S. and subject to U.S. laws. By using our service, you consent to this transfer and processing.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted here with a revised "Effective Date." Continued use of the service constitutes your acceptance of any changes.

10. Contact Us

If you have questions about this Privacy Policy or your data rights, reach out to us at:

Digital Reference Privacy Team
hello@digitalreference.co
www.digitalreference.co

By using Digital Reference, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.